Company Creation: Chart of account

This step is divided in two:

1. Step 4: Choose the method you want to create your chart of accounts.
2. Step 5: Manually add, remove or edit accounts.
   • Add accounts to your chart of accounts.
   • Edit accounts of your chart of accounts.
   • Remove accounts from your chart of accounts.

Or jump directly to the Chart of accounts – 1 troubleshoot.

1) Choose the method you want to create your chart of accounts.

Chart of accounts 1

1. Simplified version (52 accounts): Import automatically a simplified chart of account. During the next step, you will then manually add or remove accounts depending of your needs.
2. Official SME (120 accounts): Import the full official SME chart of accounts. During the next step, you will then manually add or remove accounts depending of your needs.
3. Manually select: No accounts is imported in your chart of account. During the next step, you will choose manually each account you want to add to your chart of accounts. This is the most time consuming way of doing it.

Following the click on one of the three choice, you are automatically redirected to “Chart of accounts – 2”.

2) Now you are on the page “Chart of accounts – 2” where you manually add, remove or edit accounts.

Expand chart of accounts

Expand your chart of accounts with the button “Expand all”. This shows the modifications possibilities. (see below)

Expanded chart of accounts

1. Edit an account: Click on the button “Edit” next to the account you want to edit. The edit menu for this account appears at the top of the page. (see picture below)
   

   Edit an account

   Fill in the 4 fields and validate with the “Edit” button:

   1. Account number (required):
      • This is the custom number of your account.
      • One number can only be given to one account.
      • Each account is inside a category. You can only choose an account number inside the category.
   2. Name (required): You can freely chose the name of the account. The maximal length is 255 characters.
   3. Cash (required): Is this a cash account such as Bank, Cash or Postfinance account? If yes, then tick the box.
   4. Description: Description of the account. This helps you to remember how you use an account.
   5. Click on the button “Add” to validate the changes.

2. Delete an account: Click on the delete button next to the account you want to delete. Confirm in the box which appear in your browser.
   
   

   Delete an account

1. To add an account to your chart of account, click on the button “Add accounts”. This opens the standard SME chart of accounts.
   

   Add accounts

    

   Navigate through the “Standard Chart of accounts” to find the account you would like to add, or the account closely related to the one you want to add.

   Click on the “Add” button next to the account you want to add.

   

   Add an account

   
    
   Edit the information of the account in the top bar and confirm the action by pressing on the orange “Add” button.
   

   Details to fill in to add an account

   Fill in the 4 fields and validate with the “Add” button:

   1. Account number (required):
      • This is the custom number of your account.
      • One number can only be given to one account.
      • Each account is inside a category. You can only choose an account number inside the category.
   2. Name (required): You can freely chose the name of the account. The maximal length is 255 characters.
   3. Cash (required): Is this a cash account such as Bank, Cash or Postfinance account? If yes, then tick the box.
   4. Description: Description of the account. This helps you to remember how you use an account.
   5. Click on the button “Edit” to validate the changes.

   The account is added to your chart of account.

Chart of accounts Troubleshoot

• Which method to use?: If you already have a chart of accounts and want to make it exactly the same, use the “Manually select”. However if you don’t, we recommend that you start with the simplified version as we selected the mostly used accounts needed for small companies in Switzerland.
• If I choose one method, can I change it later? If you chose one method and later you want to use another method. This is possible only if you are still in the company creation process. Go back to the page “Chart of accounts – 1” and choose another method. A confirmation message ask you if you are sure you want to do that because your full chart of accounts will be emptied before inputting the new one. All the work you did on the chart of accounts will be deleted.
• Can I change my chart of account later? Yes, you access the chart of accounts through the company settings. However it is important that you have all the accounts which are in your opening balance sheet. Without these accounts, you cannot input all the opening balances in the step 6 of the creation process, opening balances.

If you need further support, please contact support@ezycount.ch.